Global Banking & Markets - Divisional Finance & Strategy - Administrative Assistant

What are we looking for in our Global Banking & Markets - Divisional Finance & Strategy - Administrative Assistant?

Russell Tobin is looking to hire an Administrative Assistant based in Salt Lake City, UT for our client who is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

Our people are our greatest asset in achieving everything we undertake. Choosing a career with our client means you will be able to showcase and hone your professional skillset, quality of work and be part of a collaborative team environment. You will have the opportunity to learn about a range of financial products and be part of a best-in-class operating environment.

Job title: Global Banking & Markets - Divisional Finance & Strategy - Administrative Assistant

Location: Salt Lake City, UT

Duration: 6 months +

Pay rate: $24-$26.00/hour

Job Description:

Department: GBM Div Finance & Strategy

Job Category: Administrative

Job Title: Global Banking & Markets - Divisional Finance & Strategy - Administrative Assistant

Duties: We are seeking a Banker Assistant, 2 years experience, based in the Global Banking & Markets Division.  As an Assistant you will be responsible for providing extensive administrative support to 20+ Bankers at Analyst, Associate and Junior Vice President level.

This role works within a team of assistants supporting various groups within the Division.  The Junior Assistant will be provided with full training and ongoing support. 

However, there is an expectation that the successful candidate will learn quickly and become self-sufficient after training and experience on the job, and then if strong performance permits, move into a more role to support more senior bankers.

This is a demanding and fast paced Junior role which requires support from a highly competent, proactive, self-motivated and organized individual.

The duties of the role include, but are not limited to: 

Extensive calendar management for bankers Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely manner Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations Coordinating travel arrangements for the team, including:

Visa applications

International flight & accommodation bookings Car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / vacation coverage for colleagues

Skills: A strong candidate should be able to demonstrate the following skills: 

Strong Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrates dependability and high attention to detail along with the ability to multi-task Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Proactive attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with a “can do' attitude 

Keywords:

Education: Bachelor's Degree Preferred