Administrative Assistant

What are we looking for in our Administrative Assistant?

Russell Tobin & Associates is currently seeking an Administrative Assistant to work for our client in the retail industry. Apply now for consideration!

Contract: 3 Months

Location: Los Angeles, CA (HYBRID)

Pay Range: $20-25hr depending on experience

Responsibilities:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with preparing internal communications, reports, and presentations.
• Track and compile media coverage, creating reports and summaries for the team.
• Manage media lists, ensuring they are up to date
• Support the planning and execution of publicity events, including premieres, press junkets, and other promotional activities.
• Liaise with vendors, venues, and other external partners to ensure seamless event logistics.
• Assist with guest lists, invitations, and RSVP tracking.
• Assist in the creation, editing, and distribution of press materials, including press releases, media kits, and bios.
• Maintain and organize digital archives of press materials, photos, and other publicity assets.
• Process invoices and assist with budget tracking.
• Perform other administrative tasks and special projects as assigned.

Requirements:

• 1-2 years of related administrative experience, ideally in publicity, entertainment, or related field.
• MS Office, Google Suite
• Familiarity with media databases and tracking tools (e.g., Cision, Muck Rack) is a plus.

Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Rate/Salary: $20-25hr depending on experience