Administrative Assistant

What are we looking for in our Administrative Assistant?

Our client, a global music and entertainment organization, is seeking an Administrative Assistant to work support a senior executive at their Santa Monica, CA location. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the music and entertainment industry.

Job Title: Administrative Assistant

Pay Rate: $20.00-22.00/hour (based on experience)

Duration: 2-month Contract | Possible Extension

Schedule: Monday-Friday, 40 hours/week, 1st shift

Location: Hybrid | Santa Monica, CA

Duties:

• Update and maintain calendars for departmental schedules and events.
• Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation.
• Assist in organizing and submitting managers' expenses, ensuring accuracy and compliance with company policies.
• Support invoice processing activities, including verification, coding, and submission for payment.
• Assist with organizing and maintaining departmental calendars and documents to ensure easy access and retrieval.

Skills:

• 1-2 years of marketing and/or administrative experience preferred.
• Ability to interact comfortably and effectively with employees of the company at all levels, including Senior Management, fostering positive working relationships.
• Strong interpersonal skills to interact with external partners and vendors in a professional manner.
• Demonstrated administrative, organizational, and creative abilities to streamline workflows and enhance productivity.
• Proficiency in Microsoft Office suite, particularly Excel, for data management and analysis. Basic knowledge of audio/video formats is advantageous.
• Ability to thrive under high-pressure situations, managing tasks efficiently and accurately.
• Excellent written and verbal communication skills for effective internal and external correspondence.
• Capacity to maintain strict confidentiality regarding sensitive information.
• Flexibility and adaptability to handle multiple tasks simultaneously while maintaining attention to detail.
• Passion for pop culture and entertainment knowledge is desirable.

Education:

• Bachelor’s degree or equivalent experience preferred.

Required Skills:

• Proficiency in processing invoices, including verification and submission.
• Experience in calendar management for coordinating schedules and events.
• Handling travel expense coordination and management.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office suite.

ABOUT US:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.

We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Rate/Salary: $20-$22/hr