Business Office Associate

What are we looking for in our Business Office Associate?

Job Title: Business Office Associate
Location: 111 Broadway Ave S Suite 300, Rochester, MN 55904
Position Type: Temporary / on going contract 
Hours: 24 hours per week, flexible remote work available (minimum 50% onsite)
Pay: $20 - $23.80 / hour

Job Overview:
Our client a major university system in Minnesota is looking for a detail-oriented Business Office Associate to join our financial resources team. This temporary, part-time position will support the Business Office functions, focusing on financial oversight through accounts payable, cash management, and reconciliations. Reporting to the Business Office Manager/Financial Cluster Director, the associate will play a vital role in ensuring the financial operations run smoothly.

Key Responsibility Areas:

• Accounts Payable Vouchers (50% - 20 hours per week):

  • Determine the validity of vouchers and ensure proper account allocation.
  • Check for consistency with services or goods received and enter information into the University’s payment system.
  • Respond to inquiries and troubleshoot issues as they arise.

• Cash Management (5% - 2 hours per week):

  • Process cash deposits for the Business Office.
  • Handle Non-UMR Summer Housing payments and coordinate with the billing specialist to invoice external groups.

• Reconciliations (5% - 2 hours per week):

  • Conduct monthly account reconciliations and resolve inconsistencies in financial reporting.
  • Assist departmental procurement card (PCARD) holders with transaction reconciliations for approximately six UMR staff members.
  • Review, monitor, and reconcile financial activities for sponsored and non-sponsored funds.
  • Oversee month-end account reconciliation for all chartfield strings.

Required Qualifications:

• High school diploma or GED with general accounts transaction experience. Training may substitute for some experience.
• Specific knowledge or skills may be required.

Preferred Qualifications:

• Bachelor’s degree in a relevant field.
• Demonstrated commitment to data-informed practices.
• Superior interpersonal and intercultural communication skills for fostering collaboration and inclusivity.
• Ability to provide clarity in ambiguous situations.

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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