Coordinator II

What are we looking for in our Coordinator II?

Job title: Administrative Coordinator

Location:  Santa Monica, CA 90401(Hybrid)

Pay Rate: $38 - $40/hr on W2

Duration: 6+ Months (Possibility of extension)

Responsibilities:

• Partner with the Producers and Leads to create, implement and manage resource objectives and processes by tracking artists’ tasks across four teams.
• Communicate daily with Managers and Producers to facilitate resource allocation by balancing surpluses in one group against needs in another.
• Manage team training, off-sites, seating arrangements, and meals.
• Manage and maintain studio calendars including Managers’ schedules.
• Assist in setting up production meetings, transcription, and follow-up on agenda items.
• Responsible for ingestion of assets, setup of shots, and tracking disclosures for artists.
• Coordinate product transport of sensitive and confidential materials Additional duties as appropriate to the project
• Positive attitude, proactive, team player, highly motivated, with a can-do approach
• Ability to communicate and collaborate cross-functionally across organization
• Manage and maintain studio Operations calendar.
• Coordinate studio tour scheduling, planning & execution
• Coordinate, plan and execute on-site activities / events and off-site activities / events
• Assist with basic maintenance of internal documentation & meeting notes
• Assist in management of day-to-day facility operations
• Additional duties as appropriate

Skills

• Administrative Support, Event Coordination, Project Management, Project Planning