Executive Assistant

What are we looking for in our Executive Assistant ?

Russell Tobin & Associates is currently seeking an Executive Assistant for one of our big tech clients in Seattle, WA. This is a great opportunity to join a fantastic, global team in the e-commerce and technology industry. Apply today for immediate consideration.

Job Title: Executive Assistant

Pay: $30.00 - $34.00/hour (based upon experience)

Duration: 5 month contract

Schedule: Monday – Friday // 40hrs/week 

Location: Hybrid in Seattle, WA (3 days onsite; 2 days remote)

Our client's Inclusive Experiences & Technology team is seeking an agile, multi-tasking, and self-motivated Executive Assistant to support the Directors of Global Communities and External Strategy. You will be a critical part of the teams focused on driving a diverse, equitable and inclusive environment. Successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations

Responsibilities:

• Proactively manage complex calendars and travel using MS Outlook.
• Manage team meetings (scheduling, attendee management, agenda creation, note-taking)
• Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.)
• Create expense reports and manage event budgets
• Support execution of contracts and payments with external vendors.
• Collaborate with other Executive Assistants, Program Managers, Recruiting Managers, Finance Partners, and HR Partners on team deliverables
• Some project management - Track deadlines, action items and key deliverables for leadership team
• Communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications)
• Proactively manage office space and team moves
• Maintain team wiki page
• Create and maintain organizational charts

Basic Requirements:

• High school diploma or GED
• At least 5 years of Executive Assistant experience
• Expertise with complex executive calendar management using Outlook
• Expertise with travel management and travel arrangements
• Experience with event planning
• Show discretion in handling confidential information and comfortable interacting with senior Executives
• Outstanding organizational skills, strong attention to detail, and a proven ability to prioritize multiple requests and meet tight deadlines

ABOUT US:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Rate/Salary: $30.00 - $34.00/hour (based upon experience)