Executive Assistant

What are we looking for in our Executive Assistant ?

Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Cupertino, CA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 2-month contract.

Title: Executive Assistant

Pay Rate: $32.00 - 34.50/hour (based on experience)

Work Location: Cupertino, CA

40 hours/week // 5 x 8-Hour Days // 9am-5pm

Duration: 2-month contract (possibility of extension)

Our client is is seeking a highly motivated and detail-oriented Executive Assistant to support their growing U.S. organization. This role demands a proactive, customer-obsessed individual with the ability to manage multiple priorities and maintain a high level of integrity and discretion in handling confidential information. The ideal candidate will possess excellent organizational skills, the ability to meet tight deadlines, and the capacity to navigate ambiguity with grace and professionalism.

Responsibilities:

• Support the leadership team across multiple sites.
• Proactively coordinate and assist leadership in planning and organizing events, activities, and calendars.
• Manage complex scheduling requirements, including meetings, travel, and events, while working seamlessly with other assistants.
• Act as a liaison for the team across multiple sites, with special attention to time zones and global holidays.
• Drive key team activities, such as staff meeting agendas, all-hands meetings, and customer engagements.
• Manage group logistics, travel arrangements, and expense reporting.

Requirements:

• High school or equivalent diploma
• 5+ years of senior-level leadership support experience.
• Experience with executive-level calendar management.
• Experience with domestic or international travel coordination.
• Experience designing processes to maximize efficiency.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Rate/Salary: $32.00 - 34.50/hour (based on experience)