Event Planning Coordinator

What are we looking for in our Event Planning Coordinator?

Russell Tobin & Associates is supporting a world-class organization that has an opening for Event Planning Coordinator (Tradeshow) in Austin, TX.

You will work closely with the marketing team, providing tactical support for both internal and external B2B-focused events, webinars, and meetings.

This role is ideal for individuals with 1-3 years of experience in corporate events, seeking to grow their skills in a coordinator-level position.

Essential Duties and Responsibilities:

•  Collaborate with Marketing Communications, Sales Managers, and Tradeshow Manager on event coordination.
•  Manage event logistics, including contracts, layouts, and agendas.
• Oversee payment records, review invoices, and submit them to Marketing Communications.
•  Coordinate booking for hotels, meeting rooms, hospitality suites, and handle participant registrations.
• Arrange food and beverage services for events and hospitality functions.
• Coordinate shipment of products, literature, and booth assets for tradeshows.
• Obtain mailing or email lists for event promotions.
•  Input event leads into Salesforce and Eloqua.

Required Skills:

• 2-year associate degree or higher.
• 1-2 years of onsite office experience or event planning.
• Technology marketing background is a plus.
• Proficient in Excel and PowerPoint.
• Experience with Salesforce (preferred); Eloqua is a plus.
• Corporate events or office management expertise is preferred.

Additional Details:

• Location: Austin, TX 78753
• Position type: 12 months contract
• Pay range: $19-$22/hr. on W2

Must be authorized to work in the United States.

Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

APPLY NOW!

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