Administrative Associate II

What are we looking for in our Administrative Associate II?

Russell Tobin & Associates is supporting a world-class organization that has an opening for Administrative Associate II near South San Francisco, CA.

Essential Duties and Responsibilities:

•  Manage team drives and scheduling across multiple time zones using Google Suite.
•  Leverage IT systems (cSuite, virtual tools) for efficient collaboration.
• Coordinate internal and external stakeholder relationships, ensuring confidentiality.
• Plan and execute department meetings, team offsites, and events.
• Oversee logistics for meetings with external business partners, including post-meeting follow-up.
• Handle meeting materials, agendas, and lead webcasting and technology setups.
• Assist with onboarding new hires, coordinating the interview process, and preparing hiring packages.
• Maintain internal communications via gSites, newsletters, and team portals.

Required Skills:

• BS/BA degree or equivalent industry experience.
• 5-7 years of administrative or operational experience, preferably with senior leaders.
• Proficiency in Google Suite, Microsoft Office, and cSuite tools (Trello, Jamboard, ZOOM).
• Strong organizational, multitasking, and independent decision-making skills.
• Ability to handle confidential information with discretion.
• Excellent attention to detail, collaboration, and process improvement mindset.

Additional Details:

• Location: South San Francisco, CA 94080
• Position type: 3 months contract
• Pay range: $25-$27/hr. on W2

Must be authorized to work in the United States.

Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

APPLY NOW!

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