Administrative Assistant (Temp to perm) in New York, NY at Pride Health

Date Posted: 6/10/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    New York, NY
  • Experience:
    Not Specified
  • Date Posted:
    6/10/2019

Job Description

A large social services organization in Westchester has an urgent need for an experienced Administrative Assistant to join their Hawthorne Campus on a temp to perm basis. This candidate must have excellent excel and word skills (test in the 95th percentile). Monday-Friday 9a-5p. 

POSITION OVERVIEW

Provide secretarial and administrative support for the program.  Monitor and maintain all files and Records.  Using office automation products, type routine and complex correspondence, and may be called upon to compose routine correspondence.  May generate flyers and announcements and is responsible for the timely distribution of such documents.

KEY ESSENTIAL FUNCTIONS 

•    Compose routine correspondence, when instructed to do so by the supervisor.
•    Answer calls, take accurate messages and route calls to the appropriate party.               Take accurate, detailed messages where necessary.
•    Provide excellent customer service
•    Handle all information received in a confidential manner.
•    Type routine and complex correspondence accurately
•    Attend and type meeting minutes, create flyers, announcements, and other                   communication as required, under supervisor's direction.
•    Provide basic clerical coverage including photo copying, faxing, etc.
•    Clean and organize mail room and ensure mail is picked up, sorted, delivered
•    Monitor department timesheets and submit signed sheets to Payroll, including but          not limited to Requisitions to Hire (RTF); Personnel Action Forms (PAF)s, Time              sheet corrections, and other clerical tasks as assigned.
•    Schedule appointments and meetings via computer in Outlook.
•    Maintain department staff files.
•    Meet, greet, and keep track of clients and families.
•    Manage and update department database(s).
•    Other duties as assigned.
 

EXPERIENCE REQUIRED / LANGUAGE PREFERENCE

•    Minimum of three years of experience in a secretarial/administrative assistant               capacity. 
•    Strong attention to detail. 
•    Ability to communicate effectively

•    Knowledge of PC software (specifically office automation products) including word         processing, spreadsheets, and database desktop publishing capabilities. 
 

EDUCATION REQUIREMENTS

  • High school diploma or equivalent